News Flash

Carrboro Townwide News

Posted on: March 16, 2020

Chapel Hill-Carrboro Schools Take Proactive Approach To Coronovirus

Coronavirus

In recent weeks, Chapel Hill-Carrboro Schools have been monitoring COVID-19 (Coronavirus), and have been in contact with our county and state authorities. CHCS realizes this is a difficult time, and may cause significant unpredictable hardships, and the decisions made in response are very carefully considered. Clearly, the best method for mitigating the progression of the virus is to minimize the opportunities for transmission.

As you likely know, based on the current North Carolina school calendar law, we do not have the legal authority to cancel school without creating make-up opportunities. However, our Board of Education does have the authority to alter our school calendar.

In an effort to protect students, staff, families and community, Chapel Hill-Carrboro Schools are adjusting our school calendar to include the following changes:

- Monday, March 16, Tuesday, March 17, and Wednesday, March 18 will now be optional teacher workdays. Students will not be in school on those days. The purpose of those workdays will be for staff to prepare for a prolonged period of extended learning.

- Spring Break will begin Thursday, March 19 and run through Friday, March 27.

- During the week of March 30 through April 3, students will be learning from home (we will send more information soon).

If all goes well, we will be back in school on Monday, April 6. However, we understand the severity of the current situation and there are still many unknowns. That date could be altered depending on many factors.

Effective Monday, March 16, our buildings will be closed to the public, including facility rentals. Regarding child nutrition, we are making plans for feeding sites throughout the community and will announce more information about that very soon.

As we continue to assess the situation, we will provide options for our Board of Education to consider regarding any necessary make-up time required by the State, which could include lengthening the school day once we return.

CHCS will be in frequent communication with our staff and families throughout the coming weeks, providing updates as information becomes available.


It is important to know that our school district is NOT closed for the next three weeks. While students will be home, we will have staff available to answer questions, and assist with individual needs.

In fact, we are establishing a call center that will be manned from 8 a.m. to 4 p.m. all of next week and the week of March 30 through April 3. The call center will support primary areas. Those areas and the corresponding phone numbers are listed below.

Food Services Information: 919-967-8211 (x 29001)
Technical Support: 919-967-8211 (x 29002)
Academic Support: 919-967-8211 (x 29003)
Counselor/Mental Health Support/Safety: 919-967-8211 (x 29004)
Employee Support: 919-967-8211 (x 29005)
Burmese Language Support: 919-967-8211 (x 28112)
Karen Language Support: 919-967-8211 (x 28112)
Spanish Language Support: 919-967-8211 (x 28114 and x 28113)
Mandarin Language Support: 919-967-8211 (x 28337)
Other Non-English Speakers: 919-918-2240

Food Services

Beginning Monday, a community coalition consisting of local Churches, non-profits and our CHCCS Child Nutrition team will distribute meals to children throughout our school district. They have identified over 20 sites where meals will be available.

Northside Elementary (350 Caldwell Street) will have hot meals available from 12-12:30 p.m. each weekday. We will have crossing guards located at their regular duty stations for those walking to the school.

Grab-n-go lunches with snacks will be available at the following sites. Look for the big yellow school bus!

11:30-Noon Craig-Gomains
11:30-Noon The Crest
11:30-Noon Dobbins Hill
11:30-Noon Eastwood
11:30-Noon Estes Park
11:30-Noon Greenfield
11:30-Noon Kingswood
11:30-Noon Pine Grove Mobile Homes
11:30-Noon Ridgefield/S. Estes (in the back of the basketball court/playground)
11:30-Noon Royal Park
11:30-Noon Trinity Court
12:15-12:45 Airport Gardens
12:15-12:45 Berkshire 54
12:15-12:45 Carolina Apartments
12:15-12:45 Chase Park
12:15-12:45 Collins Crossing
12:15-12:45 Elliot Woods
12:15-12:45 Pinegate
12:15-12:45 Pritchard Park
12:15-12:45 Ridgewood Mobile Homes
12:15-12:45 Rogers Road Community (near RENA building)

Thank you to all of our community partners who have helped with the organization and roll out of this meals program. It is a huge undertaking and we very much appreciate everyone’s help.

If you would like to contribute financially to this initiative, please visit publicschoolfoundation.org. In the comment section, please mention that your contribution is for Community Feeding. Thank you in advance.

Technical Support

Earlier this school year, we launched a 1-to-1 technology initiative in which students in grades 6-12 were issued Chromebooks that would be used both at home and at school. Many of the assignments our middle and high school students will be working on during the coming weeks may require use of the Chromebooks or other technology. The technical support number was established to assist students with hardware, software or connectivity questions. If a Chromebook cannot be fixed by phone, another one will be issued and delivered.

Academic Support/At-Home Learning Plans

Please see the K-5 Parent Letter (link: https://docs.google.com/…/1rVVRt0zlxUmkwmJD5K33M9YCtMj…/edit) and Choice Board Activities (link: https://docs.google.com/…/1aAu2diF3B6qu2OWkQp_A8GOkrvW…/edit) for the Elementary At-Home Learning Plan, which will be implemented March 30-April 3. These materials should have come home with students today. Additional packets will also be created and distributed next week at the food centers, and posted on the district website.

Please see the 6-12 Parent Letter (link: https://docs.google.com/…/1CBvw1xAHHoMWhJ8_qpKtmpGX4pU…/edit) for the Secondary At-Home Learning Plan, which will be implemented March 30 - April 3. If secondary students need MiFi devices or chargers, they should contact the Technical Support Call Center at 919-967-8211 (x 29002). We will plan to deliver these items by deploying school buses to food sites and/or bus stops as needed.

Exceptional Children

The district has provided extended learning activities for all students. We have provided options for accessing these activities via differentiation, along with modifications and accommodations in coordination with staff. As well, Adapted Curriculum staff have created, or will be creating, packets using district adapted materials. As more guidance comes from the North Carolina Department of Public Instruction EC Divisions regarding school closures, our district will share information as it relates to Individualized Education Programs (IEPs), timelines, and child count items.

Human Resources

We understand that this is a stressful time for employees, and we want you to know that Human Resources is here to support you. Please do not hesitate to contact our office for assistance with any questions that you may have. A memo with more details for employees will be sent separately. If you have any additional questions, please feel free to reach out to us. We are here if you need us.

Miscellaneous

Unfortunately, we cannot allow any members of the public to be in any CHCCS buildings beginning Monday. This means all employee interviews, student registrations, transcript pick ups and other functions will be adjusted or postponed.

The Monday, March 16 Board of Education meeting has been cancelled. The Board of Education meeting scheduled for Thursday, March 19 will take place virtually. More information will be sent soon.

The SAT exams scheduled to take place at Chapel Hill High on Saturday have been cancelled.

Our wonderful PTA Council, as well as individual school PTAs are working to help families in need. You may have already heard from your school’s PTA, or you may soon, so please be on the lookout for ways you can help.

Please continue to visit the CHCCS COVID-19 website at https://www.chccs.org/Page/10491.

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